The Q&A process within solicitations is known to be lengthy, tedious, time consuming, and unreliable. With Negometrix, Q&A is easy. When a purchasing organization lists a solicitation through the Negometrix3 platform, they can choose to activate the Q&A Module. If they do, there are two ways to access the Q&A:
Tab 1 'Information'
The first option to ask questions within a solicitation can be found under 'Tab 1 Information' by clicking on 'Question & Answer' at the lower left part of your screen.
Tab 2 'Fill out and submit'
If you already started populating your offer and you are working under the second tab: 'Fill out & submit', you have the option under each listed criteria in the survey to click 'Pose a question to the buyer'. Additionally there is a link to the Question & Answer module at the upper right part of your screen.
Asking a question:
The moment you have opened the "Question & Answer" module, a pop-up window will appear where the Q&A rules are explained.
By clicking the 'Pose a question' button, you can choose whether you want to ask a general question, or whether your question is related to a specific criteria in the survey.
If you indicate your question is related to one of the criteria listed by the buyer (Link to question from survey list), Planning, or Pricing Sheet, you are provided with the option to select that specific criterion: 'select question'.
If you select the option 'Pose this question private', you indicate to the buyer that you would like it answered individually. You can select this option if posing a question publicly may harm the interests of your organization. This option is only available if the buyer decided it is allowed to ask private questions.
By selecting the "Add Background Information to Question" option, an additional text field will appear where you can add additional background information. This background information can serve to let your question (or statement) be better understood by the buyer, increasing the probability of a clear answer. This background information will not be visible for other vendors in the solicitation.
When you are done formulating your question/comment, which can include attachments, click the 'Preview & Send' button to submit the question.
Please note that each question is time stamped with the date and time it was asked, and that if there is a Q&A deadline in the Solicitation, questions cannot be submitted past the deadline as the system will not let you.
Addenda are provided as buyers publish the answers to the questions asked by the suppliers. Under "My Questions" you can retrieve the answers to the questions you (or a colleague) have asked using this module. This includes answers to the individually asked questions. Under "Published Questions and Answers", you will see the entire Clarification Notice (answers to all questions posed by vendors) that is visible to all participants in the solicitation. By clicking 'Expand all' or by using the export option at the bottom of the page, you are given an overview of all published questions and answers.
For questions about the procedure or operation of the platform, please contact the Negometrix Service Desk.
Phone:+1 (724) 888-5294